Administrative assistant

EPFL

LausanneTemporary work
Il y a 10 jours

Description du poste

Your mission :

We are looking for a highly organized and detail-oriented Administrative Assistant who will manage various administrative tasks associated with the day-to-day operations of our research program and external contracts. You will directly report to the Program Manager.
Main duties and responsibilities include :
  • Contract Management: Assist in the preparation, review, and management of SDSC contracts life cycle (contract approval, grants DB, REO, signature, fund opening). First contact for all SDSC projects with external partners (contracts and grants)
  • Invoicing: Coordinate invoicing processes, including both issuing and payment of invoices, ensuring accuracy and timely submission and payments.
  • Financial Management: Verify financial reports and statements, ensuring alignment with budgetary guidelines and project requirements.
  • Progress Reports: Support the Program Manager in tracking project milestones and deliverables, following up on the timely delivery of progress reports from Principal Investigators and researchers.
  • Helpdesk Support: Serve as the primary point of contact for Principal Investigators and researchers, providing assistance and resolving queries related to administrative procedures, policies, and resources.
  • Documentation and Record-Keeping: Maintain organized records of contracts, invoices, financial reports, progress reports, and other administrative documents, ensuring compliance with regulatory requirements and institutional policies.

Description du profil

Your profile :
  • Min 2 years of similar experience in administrative support roles, preferably in an academic or research setting.
  • Knowledge of Research office and Technology Transfer Office operations a plus
  • Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple deadlines effectively
  • Confident and precise with budget forecasts and accounting
  • Excellent communication and interpersonal skills, with the ability to interact professionally with stakeholders at all levels.
  • Proficiency in Microsoft Office suite. Experience with ticketing systems and project management tools is a plus.
  • Ability to work independently with minimal supervision and as part of a collaborative team
  • You have a commercial background or education (CFC de Commerce or equivalent) or a scientific background with administrative experience
  • Good written and spoken knowledge of French and English

Salaire et avantages

We offer :
  • A friendly, stimulating and high-level working environment
  • The opportunity to be involved in a variety of innovative projects
  • Excellent working conditions in a top university

Postulez chez EPFL

au poste de Administrative assistant - Temporary work.

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