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Administrative Assistant III

On 28 avril

Offer criteria

  • Administrative assistant
  • Suisse
  • Permanent contract
  • Full Time
  • Industry: Health & Care

Company: Medtronic

Job description

A Day in the Life

Responsibilities may include the following and other duties may be assigned.

Please note that you will support two Business DIrectors

  • Manage Director's calendar, organize meetings and maintain calendar up to date: avoid overlaps & reschedule meetings
  • Manage Director's travels (booking flights, accommodation and all logistics related to professional trips)
  • Handle/Create Expenses Reports of the Director
  • Organization of internal meetings:
  • Full ownership of the logistics (conference room, catering, agenda, accommodation when necessary)
  • Main point of contact with the venue (find a suitable venue, contract, payment, logistics)
  • Travel, transportation and accommodation
  • Effective communication with attendees
  • Organization of live meetings and video conferences
  • On-site logistics when necessary
  • Create and keep up to date Org Charts & Distribution lists
  • Process all team invoices and ensure payment in accordance with current process (PO/PR creation in Ariba, approvals, accruals, back-charges, coordination of payment).
  • Compile and communicate/forward information/announcement to the team
  • Prepare and ship event materials and track deliveries
  • Organize Storage in the SHQ Office (organization of clean up, remind guidelines to the team…)
  • Order material on Custompoint, keep OneSource calendar & Business calendar Up to date
  • Onboarding of new employees
  • Adhoc support to the team as necessary
Must Have
  • Minimum of 4 years of relevant experience
  • Detail oriented
  • Positive, Can do attitude
  • Passionate and interested in learning and developing new skills
  • Team commitment
  • Creative on identifying events opportunities
  • Flexible and proactive in a changing environment
  • Organized in managing projects, Independent

About Medtronic

Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.

We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let's work together to address universal healthcare needs and improve patients' lives. Help us shape the future.

Informations complémentaires

Salary and benefits

Salary: salary according to profile

Reference: 210002C5

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