ASAP Executive Assistant Try& Hire - HealthcareMichael Page

Our Client is a Growing American Healthcare Company

• Meeting Coordination: Arrange external distributor and customer meetings, including preparing agendas, presentation packets, and travel arrangements across different time zones.
• Event Management: Organize team events and social gatherings, ensuring they align with budgetary constraints.
• Administrative Support: Act as a point of contact for senior executives, managing calendars and communication within the organization.
• Procurement Activities: Support procurement efforts, including creating purchase requisitions and managing vendor relationships.
• Travel Arrangements: Coordinate domestic and international travel arrangements, including creating itineraries.
• Expense Reporting: Manage executive expense reports, ensuring accuracy and compliance with company policies.
• Data Management: Maintain monthly performance reports and other automated/manual reports to support business reviews.

1. Skills & Abilities:
   • Proficiency in Microsoft Office suite.
   • Fluent in English (C1+) ; knowledge of German and French preferred.
   • Strong communication and organizational skills.
   • Ability to prioritize tasks and handle multiple priorities efficiently.
   • Flexibility to accommodate varying work hours, especially towards evenings due to time zone differences.
2. Certifications/Education:
   • High school diploma required; post-secondary education preferred.
3. Experience:
   • Minimum 5 years of administrative support experience, including support for senior-level executives.
   • Prior experience coordinating corporate events and managing vendor relationships preferred.