Executive & Personal Assistant (FR/EN)Michael Page

Our client is a privately owned enterprise led by a distinguished businessman, operating across multiple industries and geographies.

1. 
   
   Calendar and Meetings: Manage all aspects of the businessman's calendar, including scheduling meetings, coordinating logistics, and ensuring efficient time management.
2. 
   
   Travel Arrangements: Plan and organize all travel itineraries, including flights, accommodations, and local transport, ensuring seamless trips.
3. 
   
   Administration and Supplier Coordination: Oversee administrative tasks and liaise with suppliers, including:
   • Tax filings and coordination with accountants.
   • IT support and troubleshooting.
   • Insurance matters and claims.
   • Miscellaneous administrative duties as required.
4. 
   
   Property Management:
   • Manage rentals and owned properties, coordinating with property managers.
   • Monitor payments and liaise with contractors for construction projects.
5. 
   
   Art and Furniture Management: Organize the acquisition, bidding, payment, transport, duties, storage, and cataloging of art works and furniture.
6. 
   
   International Coordination: Maintain effective communication and coordination with offices in Luxembourg and London, ensuring alignment on various projects and initiatives

• Fluent in French and English, both written and spoken.
• Proven experience as an Executive Assistant or Personal Assistant, preferably in a private office setting.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent communication and interpersonal skills.
• Discretion and confidentiality.
• Familiarity with property management and art collection is advantageous.
• Proficient in Microsoft Office and comfortable with IT-related tasks.