Office & Facility Manager DE/ENG 50% ASAPMichael Page

Our client, a multinational manufacturer, is seeking an Office & Facility Manager proficient in both German and English who is available at short notice for a 12-month contract. The role is part-time (50%) and ideally requires on-site presence in Effretikon on a daily basis.

• Supervising daily office operations, including managing office supplies, mail, and equipment
• Coordinating with vendors to address facility needs such as cleaning, maintenance, and repairs
• Implementing and overseeing office policies and procedures
• Ensuring compliance with health and safety regulations
• Collaborating with the IT department to manage office equipment for new hires and departures, as well as company car administration
• Planning and overseeing central facility services such as reception, security, cleaning, waste disposal, and parking
• Handling contract negotiations and pricing with office vendors, service providers, and office lease agreements
• Monitoring facilities and grounds to mitigate potential risks to property and personnel
• Conducting equipment and storage inspections to detect any tampering and report irregularities
• Organizing the clearance of the basement archive, disposing of unnecessary items
• Providing support with tender processes, including document supplementation and information gathering

• Successfully completed commercial apprenticeship with a focus on business administration, facilities management, or a related field
• Demonstrated experience as an Office Manager, Front Office Manager, or Administrative Assistant
• Understanding of office administrator duties, systems, and protocols
• Familiarity with fundamental principles of facility management
• Proficient written and verbal communication skills; fluency in English and German, French and/or Italian is advantageous
• Competence in MS Office applications, particularly MS Office package, MS Outlook and video conferencing tools (Teams)
• Exceptional time management abilities, capable of multitasking and prioritizing tasks effectively
• Strong organizational and planning skills, especially in fast-paced environments