Executive Assistant to General SecretaryMichael Page

Our client is an international company.

• Provide sophisticated calendar management for the General Secretary. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Act as a liaison between the General Secretary and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Arrange and coordinate meetings and events including logistics, attendees, and materials preparation. Ensure the General Secretary's preparation for meetings and appearances is meticulous and comprehensive.
• Draft, review, and send communications on behalf of the General Secretary. Prepare complex documents, reports, and presentations with a high degree of confidentiality and professionalism.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
• Manage travel arrangements and proactively address any last-minute changes or preferences, providing end-to-end support.
• Oversee special projects and initiatives from conception to completion.

• Bachelor's degree or equivalent experience in Business Administration or related field.
• A minimum of 5 years' experience in an Executive Assistant role, preferably within the transport industry or a related sector.
• Exceptional ability to communicate and foster positive relationships with all levels of staff, external stakeholders, and partners.
• Proven track record of managing complex schedules and logistics.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Advanced proficiency in Microsoft Office Suite and experience with digital scheduling and communication tools.
• Fluent in English and French; additional languages are an asset.
• Discretion and confidentiality of the highest order are paramount.