Executive Assistant for 4 months - NGOMichael Page

Our client is an international organisation.

• Event and Logistics Management: Take charge of planning and executing various events across multiple locations, ensuring each event meets our high standards and achieves stakeholder satisfaction. This includes managing logistics for international events, with a focus on overcoming challenges in diverse locales.
• Travel Coordination: Collaborate with Task Managers to organize complex, multi-destination travel itineraries, especially in challenging environments. Handle the preparation of travel authorizations and the analysis of travel trends and expenditures.
• Administrative Support: Engage in the recruitment process for various roles within the organization, aligning with HR requirements. Execute a variety of workflow transactions with precision and efficiency.
• Information Management: Assist Task Managers by sourcing key information from databases and other resources. Maintain systematic and consistent filing of documents to support effective teamwork.
• Operational Efficiency: Prioritize tasks to ensure the delivery of high-quality services. Offer practical support to Task Managers, ensuring adherence to all policies and procedures. Drive improvements in daily operations through innovative solutions.
• Policy and Procedure Adherence: Stay abreast of developments in policies and procedures related to budgeting, financial management, HR, procurement, and travel. Engage with internal and external stakeholders as needed for consultation.

• Proven experience in a similar role, with a strong emphasis on event management and executive support.
• Exceptional organizational skills, with the ability to manage multiple tasks and events simultaneously.
• Strong analytical skills, with a focus on travel planning and expenditure analysis.
• Excellent communication and interpersonal skills, capable of working effectively with diverse teams.
• Proficiency in database management and various office software.
• Ability to adapt to new policies and procedures quickly, with a commitment to learning and improvement.