Management Assistant DE/ENG 100% ASAPMichael Page

You will be supporting 2-3 executives and handle all administrative and organizational matters of the day-to-day operations. The candidate will be working closely with the CEO's assistant and assist her as needed.

• Handling all general administrative and organizational tasks including highly complex travel organization via the TravelPerk tool
• Expense tracking using existing tools
• Appointment scheduling and active management of multiple calendars
• Organization of multi-day management meetings
• Support and coordination of internal projects in various areas
• Support and acting as a deputy for the CEO's assistant
• Coordination of on-site meetings, internal events, etc.
• Drafting and editing letters, emails, and documents and ensuring follow-up
• Welcoming and checking in clients and other guests at meetings and events

• Organizational talent and the ability to seamlessly handle multiple tasks and set priorities with great attention to detail
• Experience supporting senior management in an international dynamic environment, including calendar management and travel bookings through relevant tools
• Excellent written and verbal communication skills in both English and German
• Proficient in IT applications (MS Office), experience using E-Signing tools like DocuSign
• Ambitious, flexible, and willing to work extra hours during busy periods
• Demonstration of high ethical standards and the ability to handle all situations and documents confidentially at all times
• Resilience and quick comprehension
• Availability to work in the St. Gallen office three times a week