Team Assistant - 8 monthsMichael Page

Our client is an organisation.

1. 
   
   Event Planning and Organization:
   • Assist in planning and organizing meetings, retreats, and events.
   • Contribute to the development of presentations, including drafting PowerPoint presentations for quarterly town hall meetings.
   • Facilitate team-building activities and events as required.
   • Provide support in the recruitment process for consultants, ensuring alignment with budgetary constraints.
2. 
   
   Document Management and Reporting:
   • Manage SharePoint to ensure timely filing of reports and documents, supporting audit readiness.
   • Organize key documents and maintain visibility within the SharePoint platform.
   • Regularly review and adjust SharePoint organization as necessary.
3. 
   
   Procurement Support:
   • Assist in the procurement process by creating and updating supplier profiles in Fusion.
   • Coordinate the circulation of memos for signature and create requisitions as needed.
   • Provide support to suppliers, including assistance with iSupplier and invoice payments.
   • Maintain supplier performance database and act as a liaison with the Sourcing department.
4. 
   
   Office Management:
   • Manage communication from the Strategic Initiatives email address and update distribution lists accordingly.
5. 
   
   Travel Coordination:
   • Coordinate travel arrangements for both online and offline consultants as requested.
   • Provide travel support for participants attending organization events.

• Bachelor's degree in a relevant field or equivalent work experience.
• Proven experience in project coordination or administrative roles.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and deadlines effectively.
• Proficiency in Microsoft Office Suite and SharePoint.